[CAMBC - mtb] Re: TAKMBD volunteers and details

[Ellen Ramsey]

Thanks, Dave. I am proposing we not purchase any beverages, and just
have the beverage coolers filled with water. Since BRC is donating
bottles for each kid, they can fill them from the coolers.

That budget is very generous, I should be able to do nice fruit,
quality energy items etc, for that. Red Bull is NOT on the list!!!

I'll put up a facebook event now, too. I had asked for this to be done
last week on the CAMBC FB account but heard nothing, so I will put it
on mine.

I was planning to put out the call for volunteers again tomorrow after
I knew the final talley.

Thanks, all!

Ellen

On Sun, Sep 25, 2011 at 10:32 AM, David Stackhouse
<davidstackhouse at embarqmail.com> wrote:
> Ellen,
> Answering your question about budget, i would approve $200-300, recommend water over soda, limit the sugar, no red bull.  the rest of the board should weigh in, 4 or more votes approves it. See Alex Kurland for reimbursal.
>
> CAMBC only has one superbig chest cooler. I think KC has 1 or 2 of the round beverage coolers.
>
> I didn' see that your call for volunteers went to the larger email list, recommend you do so you might get more volunteers. I thought Carrie wanted to help. I'm in Utah now and will be in Cali at end of week, so unfortunately will miss this. Sounds great!
>
> Dave Stackhouse
>
> sent from my iPhone
>
> On Sep 25, 2011, at 6:57 AM, Ellen Ramsey <ecr2c.uva at gmail.com> wrote:
>
>> Hi All,
>>
>> Here is what I know about volunteers for TAKMBD. If you have
>> additional names to add, please email me by tomorrow morning. I plan
>> to send a message to everyone tomorrow evening to remind them of their
>> commitment and share details.
>>
>> Volunteers and duties:
>> Setup & Registration: KC & Ellen (beginning 10am)
>> Skills clinic & Ride leading: Sam & Craig
>> Ride leading: Michele (& Boris?), Scott, KC, Ellen
>> Safety checks & general help: BRC/Shawn & Scott
>> Takedown: KC, Ellen, Scott
>>
>> Details:
>> At minimum, we will have 2 separate ride groups. One beginner, one
>> advanced. We will add an intermediate if there are enough kids. Each
>> ride should have a leader and a sweeper.
>>
>> The whole thing happens twice, at 11am and 2pm. If you can only be
>> there for one session, let me know. If you can recruit someone to
>> cover your spot in the other session, the kids will benefit greatly.
>>
>> The schedule again is:
>> Session 1:
>> 11:00am: Sign in
>> 11:15am: Safety checks
>> 11:30am: Skills clinic
>> 12:00pm: Organized, chaperoned rides, grouped according to skill and
>> age levels. Lengths will vary with ability.
>>
>> Session 2:
>> 2:00pm: Sign in
>> 2:15pm: Safety checks
>> 2:30pm: Skills clinic
>> 3:00pm: Organized, chaperoned rides, grouped according to skill and
>> age levels. Lengths will vary with ability.
>>
>> We will have snacks and water. Dave S, I believe you mentioned there
>> are funds from IMBA to cover snacks. Can you tell me how much $ I have
>> to work with? I will get Z-bars, bananas, etc from Sam's Club on
>> Saturday. Does CAMBC or BRC have one of those orange water coolers we
>> can fill?
>>
>> I have signup sheets and release forms and will bring them.
>>
>> Shawn, can the trailer be up there at 10am? If you can donate a water
>> bottle for each kid as you have in the past, that would be
>> outstanding, too.
>>
>> Thanks, everyone. Email me with questions, additions, and changes.
>>
>> Ellen
>